Purchase Order Generator
Create a printable purchase order for suppliers
Your Business
Supplier
Items
PURCHASE ORDER
From
To Supplier
| Item | Qty | Rate | Amount |
|---|---|---|---|
Subtotal:
GST %:
Total:
Purchase Order Generator — Complete Guide & Instructions
MakeCard Purchase Order Generator builds a clean, printable PO for your suppliers in a couple of minutes. Fill in your business and the supplier's details, add line items with quantity and rate, set a GST percentage and payment/delivery notes — a live document preview shows exactly how the PO will print. One click on “Print / Save PO” opens the browser print dialog, from where you can print it or save a PDF.
How to Use Purchase Order Generator
- 1 Fill the “Your Business” fields — name, phone and address.
- 2 Enter the Supplier name, phone and address.
- 3 Set the PO Number and Date.
- 4 Add items — click “+ Add Item” for each row and fill the name, qty and rate.
- 5 Enter a GST % if applicable and any Notes / Terms, then press “Print / Save PO” to print or save as PDF.
Key Features & Capabilities
- Complete PO layout: buyer block, supplier block, PO number and date.
- Unlimited line items with quantity × rate and auto-computed amounts.
- GST percentage field — subtotal, tax and grand total calculated live.
- Notes/terms area for delivery instructions and payment terms.
- Live print-ready preview updates as you type.
- INR-formatted totals in the Indian lakh/crore style.
Supported Formats & Specifications
| Parameter | Specification |
|---|---|
| Fields | Buyer & supplier name/phone/address, PO number, date, items, GST %, notes |
| Line Items | Unlimited rows — name, qty, rate; amount auto-computed |
| Totals | Subtotal + GST % → grand total, INR formatted |
| Output | Browser print dialog — print or save as PDF |
| Currency | ₹ (Indian numbering format) |
Practical Everyday Use Cases
- Issuing a formal order to a supplier for raw material or stock.
- Creating a PO for office supplies with a clear record of quantities and rates.
- Documenting a bulk purchase for bookkeeping and GST records.
- Sending a written order confirmation before goods are dispatched.
- Small traders formalizing verbal orders into a paper trail.
Pro Tips for Best Results
- Use a consistent PO numbering scheme (e.g. PO-2025-001) — the field is pre-filled with that pattern and easy to change.
- Spell out delivery and payment terms in Notes — it prevents most supplier disputes later.
- Set GST to 0 if the order is tax-exempt; the line disappears from the totals.
- In the print dialog choose “Save as PDF” to keep a digital copy for your records.
Common Problems & Solutions
Blank item names are filtered out of the preview — fill in a name for every row you want printed.
Check each row's qty and rate — a missing zero or stray decimal throws the subtotal off.
Use portrait A4 and default margins in the print dialog; the preview is styled to fit a standard page.
Privacy & Security
100% Client-Side Execution
The PO is composed in your browser and printed via the standard print dialog — business and supplier details are never uploaded or stored.
Frequently Asked Questions
Everything you need to know about using Purchase Order Generator
A purchase order (PO) is a formal document a buyer sends a supplier listing items, quantities and agreed prices — it creates a record both sides can invoice and deliver against.
Yes — press “Print / Save PO” and pick “Save as PDF” in the browser print dialog.
Yes — enter the GST % and the tool adds it on top of the item subtotal to show the grand total.
No — add as many rows as you need with the “+ Add Item” button.
No — everything stays in your browser; nothing is uploaded or saved on a server.
Related FreeToolsBazaar Tools
Ready to Use Purchase Order Generator?
100% free, browser-based, and private. No installation, registration, or file upload to external servers required.
Start Using Purchase Order Generator